Systems for health + fitness coaches

Your coaching business should run without you holding it together.

I build (and run) the systems behind health and fitness coaching businesses. Onboarding, check ins, email, automations, the lot. EverFit is my speciality, but your tech doesn’t have to be.

Goodbye 9pm admin. Hello beach days, school pickups and long weekends.

Kara Carnegie-Harding
Sound familiar?

You’re the coach, the admin, the tech support and the accountant.

You’re not bad at tech. Your apps are big, the help guides only go so far, and nobody’s shown you how your business should run inside them.

Late nights manually onboarding new clients.
Digging through DMs to find check ins and progress pics.
Jumping between five apps that don’t talk to each other.
Paying for tech you only use half of.
What I build

The back end of your coaching business.

Everything that happens between someone saying yes and becoming a client who stays.

Client onboardingFrom “yes” to first workout without you copy pasting a thing. Payment, welcome, forms and app access, sorted.
Client journey + retentionCheck ins, habits, reminders and an offboarding flow that keeps the door open. So clients stay longer.
AutomationsZapier, Make and built in integrations, so your apps finally talk to each other.
Email marketingWelcome sequences, nurture emails, launches, weekly emails and list clean ups.
Social media systemsContent plans, scheduling and a process your team can run without you.
AI workflowsClaude and ChatGPT set up to take the grunt work out of your content and admin.
Work with me

Four ways to get it sorted.

Built for you, built with you, run for you, or just a second set of eyes. Either way, it gets done properly.

Built for you

Custom Build

From $2,799 AUD · quoted to your business

Six weeks. Four weeks building, two weeks of support once you’re live. I only take a few builds at a time, so yours gets my full attention.

  • We map your offer and client experience before anything gets built
  • Onboarding, check ins, packages and autoflows set up
  • Clients, history and programs moved across from your current app
  • Linked to your email, payments and the rest of your tech
  • Handover doc and video walkthroughs, so you know how it all works
Book a free call
Build it with me

The Six Week EverFit Intensive

Starts February 2027 · waitlist open

A small group intensive. We get in, we build it together, and we get it done. You leave knowing the how AND the why.

  • 4 live weeks: map it, set it up, build it, fix it
  • 2 weeks of support while you run it with real clients
  • Small group, live sessions with replays
  • Private Facebook group for questions along the way
  • EverFit templates, including cover images
Join the waitlist
Run for you

Day to Day Operations

Monthly · scoped to your business

For when the systems are built but someone still has to run them. Me as your OBM, plus my team, taking the back end off your plate, month in, month out.

  • Weekly emails and newsletters
  • Social media content and scheduling
  • Client onboarding, CRM and app admin
  • Timetables, bookings and event logistics
  • A monthly check in with me on what’s working
Book a free call
Just advice

Strategy Call

$298 AUD · 60 minutes

Not ready for a build? Get my eyes on your business. We look at your offers, your client journey and your tech, and you leave with a clear next step.

  • Offers, pricing and client experience
  • What to keep, swap or ditch in your tech
  • Recording and action list after the call
  • Credited to your Custom Build if you book within 30 days
Book a strategy call
Tools I work in

Your tech, not mine.

EverFit is my speciality. But I’ve built in most of the apps coaches use, and I work with what suits your business.

Coaching apps
EverFit ★TrainerizePT MinderTeamUp
Email + CRM
MailerLite ★KlaviyoKitGoHighLevelMoxie
Automation + AI
ZapierMakeClaude ★ChatGPT
Payments + websites
Newie ★StripeSquarespaceWix
Admin + bookings
Asana ★ClickUpGoogle Workspace ★AcuityCalendlyZoom
★ My go toOn a different app? I’ve probably worked in it, and I’ll tell you honestly whether to stay or switch.
Case studies

Real coaches. Real setups.

“I knew what I wanted to achieve and had been working on it myself for months… The most valuable part was the learning, the how and the why.”

Monique Yates Fitness · Monique Yates

“I had no idea where to start setting it up, and didn’t have the time. Her process is very structured and detailed and she did a phenomenal job of getting me live!”

UpLevel Precision Wellness (USA) · Susan Husman

“She’s helped implement things in my business that I’ve been meaning to do for years but just didn’t have the time for or know how to.”

Fit Mama Perth · Crystal Glavocich
How it works

Four steps. No guesswork.

01Free callWe talk about your business and where it’s getting stuck.
02Your quoteA personalised quote based on what you actually need.
03OnboardingWe map your offer and tie up any loose ends.
04We buildYour setup comes to life, then two weeks of support.
Kara Carnegie-Harding
Meet Kara

Fitness lover. Mum of 3. Systems nerd.

Years ago, I felt stuck and disconnected from my health. It was online coaches who helped me find my strength again. So I know firsthand how much your work changes lives.

Before Outward In, I spent 17 years in corporate operations, making things run behind the scenes. I’m also a qualified PT, so I speak coach and I speak systems.

Now my team and I build and run the back end of coaching businesses: the app, the emails, the socials, the automations. My go to stack? EverFit, MailerLite, Moxie, Asana and Claude.

Qualified PT · 17 years in operations · 3× EverFit Academy presenter

Questions

The quick answers.

Not on EverFit?

That’s fine. I’ve worked in Trainerize, PT Minder, TeamUp and more. If your app’s working, we build around it. If it’s holding you back, I’ll tell you, and I can move your clients, history and programs across.

Do you only do coaching apps?

No. Email marketing, onboarding, automations, social media systems and AI workflows too. Most builds touch all of it. And if you want it run for you, my team and I handle the day to day.

Do you work with coaches outside Australia?

Yes. I work with coaches in Australia and the US, all online.

How long does a custom build take?

Six weeks: four weeks building, then two weeks of support once you’re live.

How much does it cost?

Custom builds start from $2,799 AUD. You’ll get a personalised quote after our call, based on what your business actually needs.

Which option is right for me?

Want it built for you? Custom build. Want to build it yourself with me alongside you? The intensive. Want someone running the back end every month? Day to day operations. Just want advice? Strategy call. Not sure? Book a free call and we’ll work it out.

Let’s do this

Ready for a business that doesn’t need you holding it together?

Book a free call and tell me where it’s getting stuck. No pressure, no hard sell.

Outward In Virtual Assistance · Perth, AustraliaInstagram · kara@outwardinvirtualassistance.com.au

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